Chatham Recreation 2024 Ski/Snowboard Program to Shawnee
Chatham RESIDENTS Currently in Grades 7/8.
Chatham Recreation will open registration for their Chatham Resident Gr 7/8 Ski/Snowboard Program on Sunday, Nov 5th at 8pm on Community Pass.
Critical information regarding the program and how to register can be found below.
Two buses will be taken for the 5 week Sunday program – Seats are limited.
REGISTRATION INFORMATION
The Chatham Recreation Ski/Snowboard Trips will be taken to the Shawnee Ski Resort in Pennsylvania.
Shawnee Mountain is on the Delaware about an hour and fifteen minutes away and has 23 slopes and trails.
This program includes a 5-week series of Sunday trips. It is not a week-by-week date selection.
Please review ALL the Registration and Trip Information below BEFORE registering.
There are no refunds.
IMPORTANT REGISTRATION INFORMATION
Whoever is completing the Community Pass registration form, please have them be prepared with ALL the information needed below for your registration to be finalized. The information is critical.
Please note some specifics that will be needed upfront, so you are prepared when the form is submitted.
Incomplete/incorrect/missing information on Non-Parent Emergency Contact names, addresses, phones, medical information, etc. (as per below) will hold up your child being processed.
When REGISTRATION opens, please go to Community Pass to your account.
If you do not have an account, you can set one up.
When in your account, go to Register – Skiing.
Registration will NOT open until 8pm Sunday, November 5th. Seats are limited.
There are TWO fees and TWO forms that need to be completed with BOTH fees needing to be paid to hold your child’s program placement.
One will not be accepted without the other.
1. There is the Community Pass registration form and fee ($142).
2. Upon completion of the Community Pass form, on the bottom of your receipt, will be a specific Chatham link/code to go to Shawnee’s site to pay for your Ski/Snowboard Lift package. The Shawnee form needs to be completed WITHIN 24 hours of your Community Pass form to complete your child’s registration. (See packages below).
When our limit (2 buses) is met, participant registrations will automatically be generated to a Wait List. If your child ends up on the Wait List – Please do NOT complete the Shawnee form.
It is critical, when taking children out of town, that all of the registration information is completed.
Forms will be pulled if the required information is not noted correctly, as per some specifics below:
Please note:
TWO LOCAL ADULT Non-Parent Emergency Contacts (Chatham, Madison, Summit, New Providence, Florham Park, Millburn) – If they are beyond this area your form will be held.
ADULT Non-Parent Emergency Contacts is an ADULT (NOT THE PARENTS) that agrees to be your emergency “backup” contact if we cannot reach you first. You will be tried first. Before you randomly enter someone, please check with that person that they agree to take this responsibility if you can’t be reached.
They MUST be able/willing to drive in the event they are needed to go to Shawnee, a hospital or for a pickup at the bus. We can’t have surprises if we need them and they are unaware they were listed or needed to drive to Shawnee, etc.
Please be sure ALL the Emergency Contact information requested (the Emergency Contacts name, relationship, address, and phone) is entered on the form. If not, your form will be held.
Medical info – If your child has a specific illness/allergy/takes/needs a specific medication please note what it’s for so we have that information while on the bus or at Shawnee.
Bus Chaperones – We MUST have some consistent chaperones that will go on EVERY trip. Scheduled chaperones will not have to pay the bus fee. Consistency is very important for the participants, knowledge of our/Shawnee guidelines and understanding the weekly routine on the bus and at the slopes.
Driver Chaperones – Each week we MUST have 2 Adults that will follow the bus up and back. The Driver Chaperone would need to drive alone – they cannot take their child up and back nor any friends/siblings/family members. The Driver, if needed for a child transported to the hospital, would follow an ambulance to the hospital and stay with the child until a parent arrives. The Driver Chaperone would NOT transport any child with or without an injury/illness to the hospital or home.
AFTER THE COMMUNITY PASS FORM IS COMPLETED THE SHAWNEE FORM MUST BE COMPLETED:
On the bottom of the paid Community Pass receipt, will be the Chatham link/code for Shawnee’s site. Only those that have registered and paid the Community Pass fee will receive that code and be eligible to register with Shawnee for our Chatham program. With that code you will need to then purchase your Shawnee Ski/Snowboard/Lift package.
There are 3 packages to choose from.
Ski Lift Only – $140
Lift and Ski Rental – $240
Lift and Snowboard Rental – $240
There are also:
Lessons for beginners – $108
There is an option to purchase a helmet. If you do not have a helmet, we URGE everyone to get one.
There is an option to choose a Meal Plan. No food/drinks can be brought to Shawnee.
Shawnee is a cashless facility – if a child brings cash, they will need to use Shawnee’s reverse ATM to insert the cash. The system will issue a prepaid VISA card to use anywhere VISA is accepted (not just Shawnee Mountain). Parents can also buy a VISA Gift Card online, and the participants can bring and use that.
The Shawnee linked site off Community Pass MUST be completed to hold your Community Pass registration placement. Seats are limited so it’s critical all your information, as per above, is correct and that ALL fees are paid.
SKI TRIP INFORMATION:
A MANDATORY parent meeting will be held prior to your child attending the trips. Date TBA.
If your child has another Sunday afternoon/evening activity (travel basketball, lacrosse, swimming, etc.) decide if it’s still feasible to register for the trips. There are no refunds.
Some families who are not registered will choose to bring their child/child’s friends up to the slope and meet the group. They would not be part of the program, not come and go on the bus nor would we be processing any of their forms or fees. They can meet and ski with our group. A parent would need to remain and accept responsibility for the child/children. We would not be taking that responsibility while they are at the slopes.
Dates:
This is a 5-week program. Our anticipated dates are Sundays January 7, 21, 28, Feb 4 and 11 – all weather permitting. Participants register for the full program dates not just specific Sundays.
If you miss multiple trips, you will only receive ONE “missed” voucher.
On the day of each trip, participants will need to be at the Chatham Middle School no later than 12:45pm to load any equipment and have attendance taken.
Participants will be issued their Shawnee badge when they get on the bus.
Their tags will be collected by us when they leave Shawnee. The tag will not go home with the participant.
ALL registered participants MUST COME AND GO on the bus! The bus will not wait for late participants.
After arriving at Shawnee, those renting equipment through Shawnee, will be fitted and lessons given to those who paid for that package.
Ski/Snowboard Group Lessons will be held from 3:15pm to 4:15pm for 4 consecutive weeks.
These are for Registered Beginners only – Participants will Ski/Snowboard after each day’s lesson is completed.
Ski/Snowboarders who need to rent equipment and choose not to get the Shawnee rental package, MUST make their own equipment arrangements elsewhere prior to the trips. Items cannot be rented by the day at Shawnee.
There is an indoor snack bar to purchase food/drinks.
Lockers are available for an added fee.
We will not be responsible for jewelry, phones, keys, other personal items, etc.
At 7pm it will be announced that the Chatham buses will be loading. Participants will then need
to return any Shawnee rental equipment and be ready to board the bus.
The bus will depart at about 7:15pm with an approximate Chatham arrival time of 8:30pm.
Parents will need to be at the Middle School NO LATER than 8:15pm for pickup.
Refunds will NOT be issued for any Community Pass fee, Shawnee package or missed trip.
No more than ONE Shawnee absentee voucher, per participant, will be issued for a missed session.
Substitute participants will NOT be accepted.
Chaperones are critical.
Trips cannot be taken if we do not have sufficient consistent chaperones that can attend each week. A schedule of chaperones will be assembled once registration is complete. If a scheduled chaperone cannot go on their scheduled day, THEY must find an ADULT replacement from the ski list. The buses will not leave without the necessary chaperones.
On each bus, 3 adult chaperones will be needed.
One driver with their own vehicle, is needed per bus.
Drivers cannot bring their child/other family members/friends, etc. with them.
Questions – please contact cnauta@chathamrecreation.org or lmccann@chathamtownship.org
Please click the select button for important info regarding the trips:
Directions to Shawnee
Take Rt 287 North to Rt 80 West to Pa.
Take exit 309 – Rt 209 N
Follow Shawnee signs.
Directions to Pocono Medical Center
Take Rt 80 West to exit 308.
Turn right at first stop sign onto Prospect.
Turn right at first light signal on to Brown.
PMC is on left with parking on the right.
Brief Guide of Ski Trip Chaperone Responsibilities
All chaperones, other than the ones noted to drive, will go up on the bus.
If on the date you are scheduled you are unable to go, it will be YOUR responsibility to get another Ski Family PARENT to attend in your place.
A list of families and phone numbers will be sent to each family. If you do get a ski parent sub, IT’S CRITICAL WE KNOW WHO AND THE DATE PRIOR TO THE TRIP so we are sure we are covered! It is IMPERATIVE you find yourself a sub! If a DRIVER needs a sub they MUST arrange to get another Ski Parent driver to take their place!
PLEASE NOTE: The buses will NOT leave the lot without the on-bus chaperones and the designated driver. Please make sure you or your sub is there on time.
Drivers: Please remember to have an alternate ride home pre-arranged for your child in the event you need to stay with an injured skier. You need to be available to remain with that skier until a parent or emergency contact relieves you. Driver’s children/friends/family will NOT be allowed to stay or ride with you. Your skier/snowboarder MUST come and go on the bus! Scheduled drivers are not to bring others (family members, friends) with them in their car in the event they are needed to stay with another skier. They would not have a ride home, they cannot go home on the bus and most importantly that driver is needed to devote their full attention to that injured or ill skier!
For the trips we have a Head Chaperone. The Head Chaperone, prior to leaving the Middle School, will get the cell phone numbers of each chaperone scheduled for THAT trip in the event you are needed at the slopes.
The Lead Bus Chaperone assigned each bus to be responsible for each buses Attendance/Medical Book. The Lead Bus Chaperone will check who gets on the bus, issue their ski tag and arm band and then be sure that child is back on the bus before leaving. All the bus books will then be turned back to Recreation at the end of the night.
Chaperones will get a Chatham arm band for the night. All arm bands are to be turned in after each trip even if a chaperone is scheduled for the following week.
THE CHILDREN’S SKI PASSES AND THEIR ARM BANDS WILL BE GIVEN TO EACH CHILD ON THE BUS. THEY ARE ALSO COLLECTED FROM EACH CHILD ON THE BUS PRIOR TO LEAVING THE SLOPES! Participants will not take these home.
Check each child has their bus seatbelt fastened.
Wear a watch.
Report to the Middle School no later than 12:45pm.
You will be assigned to a bus. Help your assigned Lead Bus Chaperone check-in those registered on the attendance sheet.
Be sure children store equipment, boots, and bags under the bus compartment. Ski/Snowboard boots cannot be worn on the bus!
At least one chaperone should sit in the front of the bus and at least one in the rear.
Maintain order on the bus. Children may not walk in the aisles while the bus is moving. Screaming, yelling, throwing items out windows, etc. will not be permitted. Food, drinks and gum are not allowed to be eaten on the bus with the bus company prohibiting gum or other sticky type candies!
Be sure to let the children know who you are and you are available if they need anything. Any issues from them do need to go back to the HEAD Chaperone to handle and for any contacts needed to parents, etc. Individual chaperones should NOT be handling those issues or contacting parents.
Explain to the children that just before 7pm they are to begin taking off their equipment, returning what was rented and should head back to the bus. If they want something to eat, get it before 7pm.
At least one chaperone per bus should be in the designated lodge as a central location if there is a need.
At Shawnee, the Head Chaperone will be sure the Chatham children and chaperones are checked in. The Head Chaperone will have the chaperones info for the day in the event you are needed for one of the children.
Assist children at Shawnee, where necessary, who need help obtaining their rental equipment or others who just may need some assistance getting things on.
At departure, chaperones will be assigned to do the following: Take attendance, collect arm bands and ski tags. Be sure everyone who came up on the bus is accounted for.
When arriving back at the Middle School, chaperones need to be sure the bus is clean from any trash/etc. left from the trip BEFORE the children come off the bus.
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